Field Maps

Field Maps are used t to associate the columns in a load file with fields in Nebula. Use the Field Maps page to add preprocessed data providers and map the load file fields to the corresponding fields in Nebula.

To view the Field Maps page

  1. Click Import > Admin > Field Maps.

To add a vendor profile

  1. On the Field Maps menu bar, click +Add.
  2. In the Create Field Map section, do the following:
    • Name: Enter a unique name for the vendor profile.
    • Map Scope: Select from the following:
    • Global: Profile is available in all repositories.
    • Repository: Profile is available only in the current repository.
    • Matter: Profile is available only in the current matter of the repository (recommended)
    • Choose file path: Select the Concordance or CSV load file using Open or File Browser .
    • Format: Type of load file from the following:
    • CSV
    • Concordance
    • Summation
    • Doc Count: Enter the number of read-only examples from the load file, such as a value between 1 and 10, you want displayed in the Vendor Fields list. (Document 1, Document 2, ... as displayed below in step 3).
  3. Click Get Vendor Fields.

    4. Nebula populates the Vendor Fields table fields automatically based on the documents in the Choose file path location.  

  4. In the Vendor Fields section, map each Vendor Label metadata field from the load file by selecting its Type and Subtype (Internal Name). Not all columns in a load file need to be mapped; however, unmapped fields will not be imported.

    5. Options for Type are:

    • Attribute:
      • Lists
      • Keywords
      • Productions
      • Responsiveness
      • Tags
    • Date: Fields formatted with date only.
      • Date Created Date
      • Date Event End Date
      • Date Event Start Date
      • Date Last Accessed Date
      • Date Last Modified Date
      • Date Last Printed Date
      • Date Received Date
      • Date Sent Date
      • Date User Date
      • System Date Date
    • Time: Fields formatted with time only.
      • Date Created Time
      • Date Event End Time
      • Date Event Start Time
      • Date Last Accessed Time
      • Date Last Modified Time
      • Date Last Printed Time
      • Date Received Time
      • Date Sent Time
      • Date User Time
      • System Date Time

    • DateTime: Fields formatted with date and time combined.

      • Date Created
      • Date Event End
      • Date Event Start
      • Date Last Accessed
      • Date Last Modified
      • Date Last Printed
      • Date Received
      • Date Sent
      • Date User
      • System Date
    • Ignore (default value): Used if a field can be ignored and not added to a profile.

      Note: If you need to map to a field that does not yet exist, select Ignore. Once the profile is saved, you can create the Coding Fields page and the Custom Attributes page (both available at Manage > Review), then return to the Vendor Profile page and update the profile.

    • CustomData: Fields that need to be created if not supported in Nebula (typically text fields, such as email subject or document title).
    • MetaData: Covers standard metadata fields, including Bates numbers.
      • Application
      • Author
      • Bcc
      • Cc
      • Comments
      • Creator
      • Custodian
      • Custom Sort
      • Document Catagory
      • Document Class
      • Entry ID
      • Export Attach Range
      • Export Beg Attach
      • Export Beg Bates
      • Export End Attach
      • Export End Bates
      • Export Full Native Path
      • Export Full Text Path
      • Export Native Path
      • Export Parent
      • Export Text Path
      • Extension
      • File ID
      • From
      • From Domains
      • Importance
      • Internet Headers
      • Last Author
      • Mail Class
      • Mail ID
      • MD5 Hash
      • Native Size
      • Organization
      • Produced Ranges
      • Sensitivity
      • Source Container
      • Source Folder
      • Source Name
      • Source Path
      • Subject
      • Template
      • Thread Index
      • Thread Topic
      • Title
      • To
      • To Domains
      • UnRead

    Note: If a Subtype selection in the drop list is red it has already been selected in a vendor profile.

  5. Click Save.

To edit a field map

  1. In the Field Maps section, locate and click the field map you want to edit, click its Action icon and select Edit.
  2. Update the Edit map: [Name] section accordingly.
  3. Click Save.

To copy a field map

  1. In the Field Maps section, locate and click the field map you want to copy, click its Action icon and select Copy.
  2. In the Create Field Map section, enter a Name for the copied field map.
  3. Edit the Map Scope and Vendor Fields accordingly.
  4. Click Save.

To delete a field map

  1. In the Field Maps section, locate the field map you want to delete, click its Action icon and select Delete.
  2. On the Delete Confirmation dialog box, click Delete.